Intelligent Document Processing

Read and process complex documents

What is intelligent document processing?

Delegate your paperwork with the help of artificial intelligence

Capture data
from complex documents

Organisations possess a large number of documents and an even larger amount of data, which often has to be processed manually. Employees spend countless hours each day capturing, understanding and processing information from invoices, emails, contracts and other types of documents.

Companies typically receive these important business documents in a variety of ways, such as post, fax or email. In addition, many of these documents are unstructured and differ depending on the sender, recipient or file type. 

Fast, accurate and flexible
document processing

Processing such unstructured documents is time-consuming, error-prone, expensive and not easy to scale. With intelligent document processing (IDV), these bottlenecks can be eliminated. This is because smart technology goes beyond the automation of standardised workflows and enables the processing of complex content.

Thus, software robots are becoming more intelligent and are able to capture, understand, extract and process data from a variety of document formats. Allowing you to reduce your process costs, maximise efficiency and relieve your employees.

intelligent Document processing

Intelligente Dokumentenverarbeitung Prozess

Smart document processing explained

Capture content from complex documents

Intelligent document processing combines Robotic Process Automation (RPA) and Artificial Intelligence (AI), which allows the automation of complex and cognitive processes. This enables companies to process unstructured business documents with changing layouts and/or also in scanned format, such as invoices, delivery notes, letters, contracts, orders or emails in a controlled and automated manner. 

Data extraction is where all the magic of technology happens. Software robots use either rule-based approaches, machine learning models or a combination of both to extract data from documents. In doing so, they learn from experience and thus keep adapting to new incoming information. Another advantage? Compared to stand-alone software providers, the identified data can be processed directly by the robots, e.g. by playing invoice data directly into SAP.

Even complex documents with tricky details can be processed:

  • USE CASE

    Invoices

    Process and post your incoming and outgoing invoice data without being dependent on a predefined structure or layout specifications. From receipt to verification to release, invoice processing can be fully digitised and automated!

  • USE CASE

    Customs documents

    With the help of intelligent document processing, even complex customs processes can be automated, such as the processing of import and export goods declarations. Various customs documents are read and relevant data is transferred to the corresponding customs system.

    • Use Cases

      Invoices

      Process and post your incoming and outgoing invoice data without being dependent on a predefined structure or layout specifications. From receipt to verification to release, invoice processing can be fully digitised and automated!

    • Use Cases

      Customs documents

      With the help of intelligent document processing, even complex customs processes can be automated, such as the processing of import and export goods declarations. Various customs documents are read and relevant data is transferred to the corresponding customs system.

      How you benefit from intelligent robots

      Easily automate cognitive processes

      The growing intelligence of robots means that more business processes can be automated than ever before. Not only does this take efficiency to a whole new level, but it also represents a huge relief for employees. You can easily reduce costs, improve accuracy, maximise productivity and relieve your staff of routine tasks. 

      Especially when processing large volumes of documents, the use of such an intelligent solution can achieve enormous time and cost savings and thus significantly increase the efficiency of processes in the company.

      You also benefit from a low error rate. A robot works much more accurately than a human when reading documents and subsequently processing the data, e.g. when entering it into a system.

      Shortly after implementation, information capture and processing can be accelerated and scaled. This allows you to sustainably optimise your processes and achieve a fast return on investment (ROI).

      In addition, the satisfaction of your employees is increased by the support of an intelligent robot. After all, processing documents is often perceived as tedious and tiring, which prevents employees from doing their actual work.

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